Data Privacy
Policy
This privacy policy explains how we collect, use, and store your personal information when you support our charitable activities.
Updated: September 2025
1. Introduction
St Giles Theatre Group (“we”, “us”, “our”) is committed to protecting and respecting your personal data. This policy explains how we collect, use, and store your personal information when you support our charitable activities.
2. What Information We Collect
We may collect and process the following personal data:
• Name
• Postal address
• Email address
• Telephone number (if provided)
• Records of your membership, bookings of events, support or donations to our charity
3. How We Collect Your Data
We collect personal data when you:
• Register to join our group
• Book tickets to one of our events
• Make a donation or express interest in supporting us
• Sign up to receive updates about our activities
• Communicate with us directly (e.g. email, forms, events)
4. How We Use Your Data
We use your personal data to:
• Populate future booking of events information
• Contact you periodically (typically annually) regarding charitable donations
• Keep you informed about our activities, performances, and events
• Maintain accurate records of our supporters
• Comply with legal and regulatory obligations
5. Lawful Basis for Processing
We process your personal data under the following lawful bases:
• Legitimate Interests: to maintain contact with supporters and promote our charitable objectives
• Consent: where required, for sending certain communications (particularly electronic marketing such as emails)
• You may withdraw your consent at any time.
6. How We Store Your Data
Your data is stored securely and only accessible to authorised members of the organisation. We take appropriate technical and organisational measures to protect your data from loss, misuse, or unauthorised access.
7. How Long We Keep Your Data
We will retain your personal data only as long as necessary to fulfil the purposes outlined in this policy. Typically, we review supporter records every year and remove details where no longer relevant.
8. Sharing Your Data
We do not sell or share your personal data with third parties for marketing purposes.
We may share your data where required by law or with trusted service providers who support our operations (e.g. secure mailing systems), under strict data protection agreements.
9. Your Rights
Under data protection law, you have rights including:
• The right to access your personal data
• The right to correct inaccurate data
• The right to request deletion of your data
• The right to restrict or object to processing
• The right to withdraw consent at any time
• To exercise your rights, please contact us at sgtheatregroup@gmail.com
10. Complaints
If you have concerns about how we handle your data, you can contact us directly. You also have the right to lodge a complaint with the Information Commissioner’s Office.
11. Changes to This Policy
We may update this policy from time to time. Any changes will be posted on our website or communicated to you directly where appropriate.
---
If you have any questions about this policy or your data, please contact:
Karen Wiles (Chair of St Giles Theatre Group)
Elgin Parish Church
Moss Street
Elgin
IV30 1QS